Job Details

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Personal Assistant ( Female )

Closure Date: May 01, 2018 Reference Number: 074 Abu Dhabi

Summary:

Directs and manages the activities and operations of the President’s Office in the University. Oversees and coordinates the development, revision, arrangement, and effective electronic dissemination and proofreading of policies to be incorporated in the university's catalogues. Manages and oversees the activities of the Office of the President, multifaceted division of the University. Acts as the primary point of contact on all matters pertaining to the office. Researches, prioritizes, and follows-up on multiple issues and concerns addressed to the Direct Manager, Manages a variety of special projects.

 

Location: Abu Dhabi

 

Qualification:

 Bachelor's degree; from an accredited institution, at least 5 years of experience directly related to the duties and responsibilities specified.

 

Job Description:

  1. Oversees and coordinates the day-to-day activities of the office, to include management, scheduling and prioritizing work assignments, and implementation of operating policies, procedures, and systems.
  2. Receives screens, evaluates, and determines appropriate response to all written correspondence received by the office; formulates and disseminates written responses as appropriate.
  3. Researches and prioritizes incoming issues and determines appropriate course of action, referral, and/or response.
  4. Manages special programs for the President’s Office, some of which may have University-wide impact.
  5. Gathers, investigates researches, analyzes, and/or studies information affecting University-wide.
  6. Provides assistance in the understanding and interpretation of University policies and procedures, as appropriate.
  7. Participates in various committees and professional organizations.
  8. Oversees the planning and coordination of key special events for the President’s Office.
  9. May negotiate and administer contracts and /or agreements.
  10. Performs miscellaneous job-related duties as assigned.

 

General Conditions:

  • Advanced verbal and written communication skills and the ability to work with a wide range of constituencies in a diverse community.
  • Records maintenance skills.
  • Information research, analysis, and evaluation skills.
  • Broad knowledge and understanding of University and policies and procedures.
  • Knowledge of office management principles and procedures.
  • Knowledge of administrative policies and procedures as applied to academic institutions.
  • Project management skills and the ability to resolve complex problems and issues.

 

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